Electronic Archive (E-Archive) & Electronic Documents Management System Workshop

Information systems have shown its significant impact and importance in the digital age. Many organizations are developing information systems specifically to facilitate the sharing and integration of knowledge. Also, organizations are also archiving their documents to help them securely store and retrieve important files easily. Furthermore, other benefits of electronic archiving include reduced need for keeping paper copies of documents, cost reduction, instant access to corporate information, faster response to queries, ease of searching and retrieving information directly from other business platforms, print or email copy documents on demand, audit trails for every document, secure document storage, meets legal and compliance requirements and archived information can be supplied to suit multiple users’ languages within one system. However, despite the advancement in information and communication technology and its application, there are still a lot of organizations especially in developing countries giving more preference and engaging considerable use of the manual method of data storage and retrieval which have negative effects on the accuracy of information, productivity, efficiency, and quality of service. Over dependence on manual storage of information has led to loss of vital information and inability of some organizations in retrieving important documents due to misplacement, theft, fire incidence etc. The reasons for undue preference for manual storage, retrieval and use of information include but not limited to poor ICT compliance, inadequate knowledge of use of some ICT tools amongst others. Therefore, there is need for behavioural change and upskilling for effective and efficient use of ICT tools in electronic archiving and electronic management systems. Based on the aforementioned, this training is aimed at enhancing the knowledge and skills of participants in effective, and efficient electronic archiving, retrieval and use of documents for enhance organizational performance.